Security is important for any system you use, but doubly important for communications systems like email. Think about what you store in your inbox:
- A history of all communications with important clients, friends and family
- Irreplaceable documents
- User ID for other accounts
- Purchase histories at online retailers
There are probably many more things in there that you don’t want anyone else to access. It is therefore important that your email provider take precautions to safe guard your email.
Good Password Technique
Protecting valuable, private data requires good password discipline. MxToolbox has a few suggestions for passwords to improve security:
- Do not make the password a “word” or derived from a word – The more random characters, the harder it will be for a password dictionary to crack it through guesswork
- Do not reuse passwords – Unfortunately, site breaches and bad password file controls have exposed millions of passwords. If you reuse a password that was exposed, you are just asking for a hacker to gain access to your account.
- Use a Random Password Generator – The more random a password, the harder it is to crack. MxToolbox has offered a free, untracked random password generator for several years.
- Use a Password Vault – A password vault stores all of your passwords in an encrypted state that only requires a single password to access. It’s easier to remember a single, long password so a password vault takes the load of all those lengthy, random passwords for you.
- Use Two-Factor Authentication where available
What is Two-Factor Authentication (2FA)?
Passwords are simply insufficient to protect important information. A simple password can be guessed, a password file could leak, etc. Many online companies are implementing Two-Factor Authentication to provide an additional layer of protection to sensitive information. Two-Factor Authentication, or 2FA requires a password and a code or token sent to a trusted device.
Two-Factor Authentication is common for Apple, Google and many other major website users. For example, an Apple user would see a warning on their iPhone about a sign-in to their iCloud account on an iPad or Apple computer and require using that code on the account. Google uses a similar approach through a Google Authenticator app on your phone or device. Other websites will send a text message with an authentication code that you input into the site to verify your login attempt. Regardless of the implementation, 2FA helps to ensure that the login attempt is valid by requiring access to a trusted device meaning that a hacker would have to have both the login and the device to gain access to the account.
MxToolbox Offers 2FA
MxToolbox has implemented Two-Factor Authentication across all our services. Email is the life blood of many organizations and we feel that it is important to protect our customers from potential breaches that might expose sensitive information. We highly recommend that every customer turn on 2FA for their account.
How to configure 2FA at MxToolbox
- Log in to your account.
- Click “firstname.lastname@example.org” in top right corner for dropdown menu.
- Click “Settings” option directly below username.
- Click “2 Step Verification” tab (fourth tab in header).
- After reading the explanation, choose either Software Token (recommended), Test Message, or Disabled and follow the instructions specific to your preference.
- If you see Status: Enabled to the far right of the Two-Factor Authentication (2FA) heading, you have completed MxToolbox’s 2FA process.
By utilizing 2FA, a potential compromise of just one of the two factors will not unlock your MxToolbox account. So, even if your password is stolen or your phone is lost, the chances of someone else having your second-factor information is highly unlikely. If you utilize 2FA correctly, websites and apps can be more confident of your identity and allow you secure access to accounts.