We has recently seen an uptick in complaints from Roadrunner Email users. It appears that many inbox users are receiving emails that appear to be from MxToolbox.com or use links back to mxtoolbox.com. The issue is appears to be that Spammers are using an Unsubscribe link that points to mxtoolbox.com. We are not sending these emails. We suspect that this is either a failure of DMARC email processing at RoadRunner or, more likely, an Inbox Provider Insider Scam.
How to recognize Spam, Fraud and Phishing attempts
We highly recommend everyone read our post on Recognizing Fraud and Phishing Emails, but here are a few key points:
Spam and Phishing Characteristics
- There is a financial incentive or free product
- There is an overwhelming sense of urgency
- The origin is a company with which you have no connection
- The subject line is strange or hyperbolic
- You googled the company and that’s not the business they are in
If you think it’s spam or phishing?
- Don’t open it unless you must
- Don’t click on any links
- Don’t unsubscribe
- Mark it as Junk with your Email Provider
How DMARC affects email acceptance
DMARC policies instruct an Inbox Provider (think gmail.com, yahoo.com or rr.com) how to process email that fails to meet DMARC compliance tests. These tests include:
- Determining if the sending IP address is designated by the sent from Domain – SPF Compliance
- Determining if the send included a valid cryptographic signature in the email header – DKIM Compliance
If an email is DMARC compliant, then it may be sent from a legitimate sender. If not, then it could be considered spam. A “Reject” DMARC policy, like the one MxToolbox uses instructs Inbox Providers to reject any email that fails DMARC compliance tests. If an Inbox Provider is passing email from a non-compliant source despite a reject policy, this is a problem for their users.
What Inbox Providers should do
Inbox Providers generally pay attention to the DMARC policies of sent externally. They do this for two reasons:
- Admitting non-DMARC compliant email increases the risks of spam email making it to their users. Blocking spam before it makes it the user is both a good security measure for users and a good selling point for the provider.
- Admitting non-DMARC compliant email increases the costs of email storage. Each spam email is small, but take as a whole, they make up more than 50% of email traffic. Doubling storage is expensive if you don’t have to.
However, some Inbox Providers may only be looking at external email, and not email sent from other Inboxes in their network. This is a mistake that we call an Inbox Provider Insider Scam.
What Roadrunner users should do
We encourage any user receiving spam that appears to be from us to let us know! Contact Us on our site and include examples so that we can track down the issue.
You can also report the spam to Roadrunner, with the actual spam email so your admins can block the messages. Demand better inbox protection from your Provider.